Teachers' pay common issues

Teachers' pay encompassing sickness, salary scales, tax information, maternity entitlement, paternity entitlement, contracts available, how to report a change in circumstances and how to get a Teacher's Reference Number.

Salary

Teachers are paid on the ordinary pay scale (OPS), which ranges from M1 – M6.

Once a teacher reaches the maximum of the scale (M6) and remains there for one year, they are eligible to apply for Threshold. (Performance Related Pay). A teacher must pass the threshold process, assessed by their Principal to progress to the upper pay scale (UPS), which ranges from UPS1 – UPS3.

Teachers are eligible to progress to the next point on the UPS scale once every two years.

Principals and vice principals are paid  the leadership scale, which ranges from L1 – L43.

Tax information

P60’s are issued at the end of May with details of all earnings and deductions for the previous tax year.

Details of payment

Temporary teachers are paid on the twelfth working day of the month and are paid for all temporary days/hours worked in the previous month.

Permanent and pro-rata teachers are paid on the last working day of the month and they are paid for the current month worked.

Employers of teachers in NI

Teachers' Pay Team is a paying authority who have responsibility for processing payroll for the main employers of teachers in Northern Ireland They are:

  • The EducationAuthority
  • CCMS
  • Board of Governors of Grant Maintained Integrated Schools

Sickness absence

All sick absences must be certified.

  • 1 – 7 days sick leave: Self certificate (CCU67/SC1) is required.
  • 8 days onwards: Medical certificate (from doctor) is required.

Sick leave/pay

A teacher’s entitlement to sick leave/pay depends on the number of years service they have completed and the number of days they have been absent owing to illness in the current year, which ends on the 31 March.

Length of service Work days at full pay rate Work days at half pay rate
Less than 4 months 25 0
4 months to 1 year 25 50
2nd year 50 50
3rd year 75 75
4th year 100 100

Maternity leave/pay entitlement

All teachers, regardless of their service, are entitled to 52 weeks maternity leave. Those teachers who meet all the requirements of the scheme are entitled to 39 weeks maternity salary which is payable at a rate of:  

Length of service  Entitlement
4 weeks full pay
2 weeks 90% pay
12 weeks 50% pay
21 weeks SMP only

For further guidance on statutory maternity pay, visit the following page on GOV.UK:

Adoption leave/pay entitlement

Those teachers who meet all the requirements of the scheme are entitled to 52 weeks adoption leave and 39 weeks salary, which is payable at a rate of:

Length of service Entitlement
4 weeks full pay
2 weeks 90% pay
6 weeks 50% pay
27 weeks SAP only

For further guidance on statutory adoption pay, visit the following page on GOV.UK:

Paternity leave/pay entitlement

Those teachers who meet all the requirements of the scheme are entitled to

  • up to 2 weeks paternity leave which is payable at the statutory paternity rate applicable at the time of your paternity leave; OR
  • 90% of your average weekly earnings, whichever is less.

This weekly rate is amended each April, for further guidance on statutory paternity pay, visit the following page on GOV.UK:

(Please note some schools will award discretionary paternity leave for up to 3 days full pay, however the statutory rate will be reduced by 3/7ths in that week).

Teachers reference number

To obtain a teachers reference number you should contact the GTCNI at (+0044) 90333390 or via their website gtcni.org.uk.

Entitlement to holiday pay for temporary teachers

Holiday pay is included in your daily rate of pay calculated as annual salary over 195 working days.

Contracts available

Full time permanent

Hold a full-time post and work 32.4 hours per week

Full time permanent (joint appointment)

Works 32.4 hours per week but serve in two schools

Pro rata (part time) / job share

These teachers are part time teachers who are employed for 12 months or more. Must have a set working pattern, where they work “X” number of hours per week, on the same days every week

Pro rata teachers may work in one or more schools

Pro rata teachers may work casual hours or days over and above the set hours agreed

Full time temporary 1/365 basis

Temporary teachers who are appointed for a period of not less than one year, and who work 32.4 hours per week

The only difference between these teachers and full time permanent teachers is that they have an end date in their contract

Temporary 1/195 (substitute teacher)

This is a teacher who works casual days, weeks, and months

Paid at a daily rate for the days  worked

Part time teacher

A substitute teacher who is paid for the casual hours that they work

Change of circumstances

For security purposes details cannot be accepted over the telephone.  All changes with regard to name, address or bank details must be notified  in writing

For further information or assistance regarding payroll matters please contact us.

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